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News < Back Sarbanes Oxley : Technology : Content Management Iron Mountain and Microsoft Collaborate to Solve Companies? E-Records Management Challenges
In marrying Iron Mountain?s expertise in records management policy, process, and archiving with Microsoft?s commonly-used office and collaboration platform technologies, the two companies intend to build a policy-based, lifecycle e-records management solution that will be practical and cost effective. The Microsoft-Iron Mountain collaboration is expected to benefit customers in three key ways: • Native records classification and retention capabilities. Drawing on enhancements in Microsoft Office SharePoint? Server 2007 and Exchange Server 2007, customers would be able to easily apply records classification and retention policies to documents, as users go about their normal computing activities. • Cost-effective, long-term e-records archiving capabilities. As information grows in volume or becomes less frequently accessed, businesses would be able to automatically archive these records from SharePoint Server 2007 and Exchange Server to Iron Mountain?s hosted digital archive, where the retention policies will be consistently administered. • Compliant eRecords management policies and process. Iron Mountain Consulting services would help each customer create its own policy, process and compliant records management program that can be specifically implemented through Microsoft Office SharePoint Server 2007 and Exchange Server 2007. ?We were very excited to see Microsoft add native retention and information management capabilities within applications like SharePoint Server 2007 and Exchange Server 2007. This is the first time these capabilities are available to the mass business market without requiring huge investments in large-scale document management or traditional enterprise content management deployments,? said Ken Rubin, senior vice president of corporate strategy, Iron Mountain. ?Combining Iron Mountain?s records management expertise and archiving with Microsoft?s mass market reach and easy-to-use records management technology, we will help enable businesses to accomplish a first ? cost-effective and practical e-records management implementation.? While highly regulated industries like financial services and healthcare already have a heightened sense for records retention and management issues, other businesses must start to look at the records management implications of regulations and litigation, while at the same time manage unprecedented information growth. ?Together, Iron Mountain and Microsoft intend to offer an unprecedented combination of technology and know-how to solve the eRecords management challenge,? said Kurt DelBene, corporate vice president, Office Business Platform Group at Microsoft. ?With the rich innovations of the 2007 Office system platform for enterprise content management, collaboration, and search, combined with Iron Mountain?s unmatched records management expertise and long-term archival solutions, businesses would have full lifecycle eRecords management capabilities that are cost-effective and compliant.? The soon-to-be-effective amendments to Rule 26 and other Federal Rules of Civil Procedure, which affect how businesses handle ?electronically stored information,? will severely test companies? abilities to respond to eDiscovery requirements during litigation. While the amendments are intended to facilitate the exchange of electronically stored information during discovery with a smoother, less conflict-ridden, and less financially burdensome legal process, failure to comply with the new eDiscovery rules can mean fines, sanctions, liability, and other significant costs. ?The impending changes to Rule 26 will require the most extensive changes to businesses? records management practices since Sarbanes-Oxley,? added Rubin. ?In fact, Rule 26 will have a much bigger implication on records management because it changes the way businesses must prepare their records prior to litigation in order to be ready for pretrial discovery. Everything is discoverable, so all documents ? physical and digital ? must be managed consistently. Together, Iron Mountain and Microsoft will work to ease this burden on businesses.? Iron Mountain?s Records Management Consulting is a professional service organization that helps businesses implement compliant and legally credible records management programs. Its retention policies and legal research are the most widely used in the industry. Engagements are customized to each client's needs and include: records retention program development and implementation for both paper and digital records, inventory cost reduction, records management gap analyses, benchmarking, and business process re-engineering. Iron Mountain Incorporated (NYSE:IRM) helps organizations around the world reduce the costs and risks associated with information protection and storage. The Company offers comprehensive records management and data protection solutions, along with the expertise and experience to address complex information challenges such as rising storage costs, litigation, regulatory compliance and disaster recovery. Founded in 1951, Iron Mountain is a trusted partner to more than 90,000 corporate clients throughout North America, Europe, Latin America, and Asia Pacific. For more information, visit the Company's Web site at www.ironmountain.com. Founded in 1975, Microsoft (Nasdaq "MSFT") is the worldwide leader in software, services and solutions that help people and businesses realize their full potential. 
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