T.M. Ravi CEO Mimosa Systems

Mimosa Systems, a leader in Live Content Archiving solutions, has announced the new Mimosa NearPoint Retention and Classification Option(RCO) which provides the ability to intelligently and automatically classify and tag archived content. An add-on module to the Mimosa NearPoint platform, Mimosa RCO helps organizations lower storage costs and expedite eDiscovery by enabling intelligent, automated management of user-generated content.

“Rising storage costs and flat IT budgets drive the need for more efficient information management,” said Brian Babineau, senior analyst, Enterprise Strategy Group. “Data classification solutions like Mimosa NearPoint RCO provide the necessary content for IT to automate many of the information management tasks that need to be carried out.”

Facing exponential increases in user-generated content, such as email and files, organizations need an effective solution to classify this content to better manage compliance and optimize storage costs. Without an ability to automatically classify content based on business rules, many organizations have instituted time-consuming manual classification processes with inconsistent results that can potentially heighten security breaches and put critical data at risk.

“We attempted to perform massive clean-up campaigns to get more control over our growing email repositories,” (title), John VanNice of the City of Lenexa. “This manual process was extremely labor intensive and took us away from our critical path. We needed an intelligent, automated way to manage the volume and reduce our management costs. The Mimosa NearPoint RCO has enabled us to significantly reduce our storage requirements while assuring that we are retaining all critical information with intelligent tags, so it can be easy to search and recover if needed. It’s precisely the solution we needed to streamline our archiving process.”

Mimosa NearPoint RSO helps to reduce or completely eliminate the need for manual end-user classification of user generated content. The new option uses granular business rules to automatically apply specific tags to content. These tags can drive multiple actions, such as kicking off a specific retention policy, marking a piece of content as potentially responsive to an ongoing investigation or legal matter, or explicitly declaring content a business record. Delivering faster eDiscovery through more consistent, defensible and executable retention policies, NearPoint RSO:

• Classifies any content coming into the archive based on business rules such as sender, receiver, phrases, keywords, numbers in the body, attachment, or file
• Applies new policies or changes to existing policy to historical content in place in the NearPoint archive, without re-archiving the original content 
• Provides an intuitive user console to centrally manage retention, review judgments and disposition rules of individual or groups of business records 
• Enables administrators to subscribe to policies and receive emails whenever the archive detects a policy hit
• Scans and manages sensitive data at rest in the archive, or integrates with a third-party data loss prevention supplier by using the Mimosa Software Developer Kit (SDK)
  

“To better manage compliance and reduce security breaches and data loss risk, companies are eager to institute more granular classification and retention policies,” said T.M. Ravi, CEO, Mimosa Systems. “Mimosa NearPoint RCO gives companies an automated retention management solution that is more consistent, defensible and executable so that they can eliminate the need for manual classification which can take days or weeks to complete. And, by intelligently classifying content for faster deletion, organizations can benefit from dramatic storage cost reduction advantages.”

Available now, Mimosa NearPoint RCO is the latest option available for NearPoint, the next- generation content archiving solution for immediate email and file system archiving, eDiscovery, recovery, disaster recovery and storage management in a single solution.

Mimosa NearPoint addresses critical customer requirements around content archiving, eDiscovery, regulatory compliance, business continuity, and storage optimization in a unified solution. Mimosa NearPoint provides legal search workflow, immediate mailbox and message recovery, disaster recovery, email, instant message and file archiving, and self-service search and access in one solution. By leveraging cost-effective storage and advanced classification rules, NearPoint also optimizes content storage and reduces overall infrastructure costs.

Mimosa Systems delivers next-generation content archiving solutions for information immediacy, discovery, and continuity. Mimosa NearPoint is the industry’s most comprehensive unstructured information management software solution for email, files, and instant messages, enabling archiving, eDiscovery, storage management, and recovery in a unified solution. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions. Mimosa was founded in 2003 and is based in Santa Clara, California, with offices in Canada, Germany, the United Kingdom, Japan, China, Australia, and India.